Tax Reporting Requirements for Property Managers

 The beginning of each calendar year is a very busy time for many businesses, and Property Managers are not left out of that category! Whether you are a large Property Management Company or an individual Property Manager, this is the time when all tax forms should be issued for funds paid out to Rental Property Owners or Vendors during the previous calendar year. The form that is used to complete this task is the 1099-MISC, and this form must be submitted to the recipient and the IRS by a specified date each year. When 1099s are submitted to the IRS, they must be accompanied by a summary form, Form 1096, to meet the tax filing requirements.

- Why is the 1099-MISC necessary? 

The IRS uses 1099s to monitor any income source that is not filed on a traditional W-2 form, which only shows income received as a salary or wage. This is a way in which the IRS captures any income received by an independent contractor or rental property owner that may otherwise go unreported. A Property Manager or Property Management Company is acting as a reliable source for the IRS to help enforce that all income is being reported.

- Who should receive a 1099-MISC? 

• Rental Property Owners - all rental property owners that have received $600 or more in rent disbursements in a given calendar year should be issued a 1099-MISC.

• Vendors - all independent contractors or vendors who are unincorporated and have received $600 or more in a given calendar year for services provided should be issued a 1099-MISC.

- When does a 1099-MISC NOT need to be filed? 

Every situation has exceptions, and tax filing and reporting is no different. Here are some of those exceptions: 

• If the total payments to a rental property owner or vendor are less than $600, a 1099-MISC does not need to be filed. 

• If a rental property owner is a corporation, a 1099-MISC does not need to be filed. 

• If a vendor is an incorporated business, a 1099-MISC does not need to be filed.

- What information is required on a 1099-MISC? 

• Tax ID # - this can be an individual's SSN or an EIN for an unincorporated organization. 

• Address - this is needed for the 1099-MISC to be sent to the recipient. 

• Funds Paid - this includes a total of all income paid to a vendor or individual rental property owner during the previous calendar year. (Remember, only if the total is greater than $600)

- What boxes are used on a 1099-MISC to report income? 

• Rental Property Owners - all income collected that was for rent should be reported in box 1 "Rents" on the 1099-MISC. Any additional income paid (late fees, utility bill reimbursements, NTQ fees, etc.) should be reported in box 3 "Other Income" on the 1099-MISC. 

• Vendors - all payments made for vendor services should be reported in box 7 "Non-employee Compensation" on the 1099-MISC.

It is also good practice to send all rental property owners a copy of their financials for the previous calendar year so they can see where the amounts in each box on the 1099-MISC were derived from.

Not filing 1099s when required can lead to penalties and fines by the IRS, so it is very important to keep accurate records of amounts paid to each vendor and rental property owner and request any necessary forms that you may need to file the tax forms to be compliant in this process.

Real Estate Agent Job Description

 Real estate agents liaise between home owners and buyers to conduct the sale, purchase or rent of properties. They work for brokers and play a major role in assisting people buy or sell residential, commercial or industrial property. They keep and maintain an up-to-date account of property listing and other relevant housing information to stay abreast with properties available on the real estate market. They subscribe to several listing services to advertise and market properties up for sale. They also contact property and market properties up for sale. They also contact property owners to obtain information regarding a property.

As part of their responsibilities, estate agents present sales and purchase offers to clients for consideration. They advise them on property rates, legal requirements and general market trend. They also interview clients to determine their property preference or specification. Usually, they prepare a list of properties that best match the needs and requirements of clients. They visit and inspect properties in order to establish precise property value. They also proffer recommendations to clients on properties that best suit their budget and preference.

Most estate agents oversee the preparation of closing statements, purchase agreements, representation contracts and other necessary documents required for estate trade. They conduct negotiations between property sellers and buyers to establish price and other terms of sales. They also liaise with pest control operators, home inspectors etc. to ensure the terms and conditions stated in a purchase agreement are met prior to the closing of sales.

In fulfilling their role, real estate agents oversee the closing of property sales, they ensure payment is complete and appropriate documents signed. They maintain contact with clients to offer them real estate services/products and assist with the resolution of issues. They also provide consultation services to clients to recommend strategies for the speedy sale of property. They often conduct training programs for junior/trainee sales agents to enhance their sales skill. This job position requires at least a high school diploma, state license for practice and an aptitude for sales. Qualities needed for the job include persuasion, interpersonal skills and problem-solving skills.

Real Estate Agent Job Description Sample

Given below is a sample of the job description usually handed real estate agents by most employers:

• Act as liaisons to conduct real estate trade between property buyers and sellers
• Present sales offers to clients as well as bid on available properties
• Carry out investigations to determine client credit status and ability to complete payment
• Inspect properties to appraise its value and estimate the worth on the property market
• Interact with clients to identify their requirements and proffer recommendations on properties that best suit their budgets
• Assist home sellers in promoting their buildings on property listing services to attract clients for purchase
• Prepare and deliver sales pitches to clients in order to secure real estate contract
• Provide clients with a list of properties available for sale to assist them in making choice selection
• Conduct price negotiations between property buyers and sellers to ensure a fair bargain for both parties
• Provide clients with a tour of residential, industrial or commercial properties to showcase and explain property features
• Carry out investigations to confirm clients have clear property titles
• Provide appropriate reply to client's enquiries concerning property appraisals, financing, maintenance etc.
• Examine property premises to recommend maintenance measure required to improve the face value
• Assist clients in evaluating mortgage options to obtain the best rate and terms
• Attend conventions, conferences and seminars to improve existing job knowledge and expand personal network.

If you are a recruiter needing the best real estate agent to hire, you can use the sample job description above in making one for your company, for use in hiring and assigning duties to the successful candidates.